How to write a Business Letter?


Before getting the information about how to write business letter, have to know definition of business letter.

What is Business Letter?

A business letter is generally a letter written from one organization to another organization with formal language to conduct business. Here correspondence can be between such customers, external parties, organization and clients.

W.J. Weston says that any written thinks directed to conduct business is called a business letter.

From Wikipedia: “A business letter is usually a letter from one company to another, or between such organizations and their customers, clients and other external parties. The overall style of letter depends on the relationship between the parties concerned.”

Feature and Essential Qualities of an Ideal Business Letter

  • Definite Structure
  • Planning
  • Simplicity
  • Conciseness
  • Relevance
  • Completeness
  • Specific Purpose
  • Clearness
  • Free from Error
  • Attractive Format
  • Courtesy
  • You Attitude
  • Appropriate Timing
  • Inducing
  • Tact
  • Positive & Pleasant
  • Approach
  • Sincerity

Elements or Parts of a business letter

The elements of a business letter are divided by two parts. These two parts are standard parts and special or optional parts. Below these two parts are decorated as which parts contain whats?

The first seven elements are the standard parts of a business letter

  1. Heading
  2. Date
  3. Inside Address
  4. Salutation
  5. Body
  6. Complementary Close
  7. Signature Block

Now special or optional parts of a business letter

  1. Mailing Notation
  2. Attention Line
  3. Subject Line
  4. Multipage Heading
  5. Initials
  6. Enclosure Notation
  7. Copy Notation
  8. Postscripts

Example of a Business Letter

Here i am giving two examples to get better understanding by yourself about business letter. Check below to get examples of business letter –

1st example on business letter – 

Bsuiness Letter Example

Bsuiness Letter Example

2nd example on business letter 

Example of Business Letter

Example of Business Letter

Happy reading !! Hope this articles will give you the easy understandings about business letter.


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