communication barriers

What is communication barriers and Overcoming Barriers to Communication

Communication is the most important for the business world. Today i am discussing here about communication barriers and overcoming to barriers of communication.

Related Article: Introduction to Business Communication

What is Communication Barriers ?

1. Individual and Socio-Psychological Barriers

  • Preconceived Ideas
  • Differing Frames of Reference
  • Poor Communication Skill
  • Distrust/Source Credibility
  • Inconsistency between Verbal and Non-verbal Communication
  • Closed Mind
  • Emotional Reactions
  • Poor Retention
  • Inattentiveness
  • Following Status Quo
  • Status–Consciousness
  • Unclassified Assumption
  • Poor Listening.

2. Organizational Barriers

  • Excessive Layers of Management
  • Organizational Climate
  • Lack of Policies
  • Time Pressure and Bypassing
  • Complex Organization Structure
  • Unclassified Roles
  • Unsound Objectives.

3. Language Barriers

  • Ambiguous Words
  • Local Dialect
  • Use of Different Languages
  • Technical Words
  • Poor Expression
  • Different Interpretations

4. Physical Barriers

  • Noise
  • Interference
  • Distance
  • Time.

5. Information Overload
6. Absence of Feedback
7. Inappropriate Medium

Overcoming Barriers to Communication

1. Improving Individual and Socio-Psychological Barriers

  • Recognizing the Receiver’s Personal Factors
  • Following Up
  • Training
  • Creating Credibility
  • Being Aware of Inconsistency
  • Counteracting Prejudices
  • Being Free from Emotional State
  • Repeating Message
  • Removing Causes of Inattentiveness
  • Ensuring Voluntary Participation to Change
  • Being Free from Status Consciousness
  • Avoiding Assumptions
  • Listening Effectively.

2. Overcoming Organizational Barriers

  • Shortening Layers/Levels of Management
  • Giving up Egotistic Personality Feelings
  • Determining Policy
  • Including the Strategic Intermediaries
  • Minimizing Bypassing
  • Reorganizing the Structure
  • Clear Definition
  • Making Sound Objectives.

3. Improving Language Barriers

  • Using Appropriate Language
  • Avoiding Local Dialect
  • Using Single Languages
  • Simplifying Language
  • Appropriate Encoding
  • Different Interpretations

4. Improving Physical Barriers

5. Regulating Information Flow

  • Eliminating Environmental Stimuli
  • Using Memory Aids
  • Delegate Task
  • Prioritize Communication
  • Eliminate Redundancy
  • Organize Your Desk
  • Try to Relax

6. Utilizing Feedback
7. Selecting Appropriate Channel

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